Money and revenue: what you can see today

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Why	Understand where to look for money — from “how much do guests owe” to cash-desk movements — and what the system does not have.
Who	The owner; the administrator closing the day.
What you’ll get	A map of the money screens: the Planner and dashboard counters, the movements journal, the shift reconciliation — plus an honest list of what is missing.
Limitations	No period summaries — and no month-to-date or year-to-date (MTD/YTD) totals; no export of the money journal, and no PDF.

There is no separate “Reports” module in HotelsCalendar — the money numbers live on the working screens: the Planner, the dashboard, and “Finances”. This article is a map of which money figure is counted where, how deep you can drill down, and which money questions the system cannot answer yet.

How much guests owe

Two figures answer “how much do guests owe”, and both are counted automatically.

In the Planner — the top counters “Arrivals”, “Departures”, “In-house”, and “Balance due”, all tied to the date you pick in the date field: move the date, and the values recount. A “Balance due” figure for the picked date is how much is still unpaid on the bookings as of that date — not for the week.

On the dashboard — the “Needs attention” card: it is about the day’s issues, and when unpaid stays are among them, the caption “There are unpaid stays” appears with a “Balance due” amount — a link, next to an “Open bookings” button.

Down to a specific booking — the detail drops to cards: in the “Bookings” list, a booking card shows the amounts — “Payment €0 / €158” and “Balance due: €158”; the booking itself carries the “Amount / Paid / Balance due” summary on the “Payments” tab. Record a guest payment — the summary updates on the spot.

The cash desk and movements

The “Finances” screen (left menu, management group) opens on the “Money movements” tab — a journal where every operation is one line. The columns are the same for every line: “Date”, “Source”, “Type”, “Payment method”, “Amount”, “Document”. Above the feed sit quick segments: “All”, “Card”, “Card + Cash”, “OTA”, “Online acquiring”, “Cash in / Cash out” — one click narrows the feed to card payments, channel payments, or manual cash movements.

Lines lead to documents: for a booking payment, the “Document” column holds a “Booking #2611” link — a click opens the booking with its payments. The feed is paginated; there are no totals in the journal — none for the day, none by payment method — and no period picker either: the journal covers the current month, and that is where its horizon ends.

The journal’s columns and filters in detail — in The money journal: what moved through the hotel.

Shifts and reconciliation

The second tab of “Finances” is “Shifts” — the cash desk’s working day. Until a shift is opened, the tab is empty: “No data” and an “Open shift” button.

The day goes like this:

The shift opens with an “Opening balance” — however much cash is really in the cash desk at the start of the day.
During the day, booking payments land in the shift, along with manual cash movements — “Cash in” and “Cash out”.
In the evening, the “Close shift” button asks for the “Actual balance” — the counted result — and a “Comment” if there is anything to explain.

The reconciliation happens at closing: the “Expected balance” from the records is compared with the actual count, and a mismatch sends you back to the day’s table of movements. All of this is visible only while a shift is open — a closed day remains as lines in the “Money movements” journal.

The full shift route — opening, cash-ins and cash-outs, closing, and working through mismatches — in The cashier shift: open, take payments, close.

Estimating a period by hand

There is no period picker in the journal or on any other “Finances” tab — the system will not assemble a month’s statement for you. Working landmarks:

By days and weeks. In the Planner, step the date field forward — “Balance due” shows the debt for each day; walk a week and write the numbers down per date.
The current month. The “Money movements” journal is paginated — the month’s feed can be paged through and added up by hand.
For a period. If you need a month’s or a season’s summary, keep the numbers outside the system: when you close a shift, write the day’s “Expected balance” and “Actual balance” into a spreadsheet or a notebook. The sum of the recorded days is your money movement for the period, collected by hand.

What is missing

A short honest list:

money summaries for a period — by day, by payment method, or by room type;
month-to-date and year-to-date (MTD/YTD) totals;
an export of the “Money movements” journal — it does not download to a file, in CSV or PDF.

What is there — in one line: “Balance due” per date in the Planner, a balance on the dashboard, the journal for the current month, and the reconciliation at shift closing.

The file export that does exist covers bookings, not money — with an arrival date range and a source filter: Export bookings to CSV. It is a list export, not a money report.