The money journal: what moved through the hotel

Why	See what money has moved through the hotel: every operation on its own line, with a date, an amount, a payment method, and the source document.
Who	Administrators, front desk staff, and anyone who reconciles the day’s money with the bookkeeper.
What you’ll get	A confident read of the journal: find an operation by its booking, tell payments apart from cash-desk movements, and narrow the list with a method filter.
Limitations	The journal covers the current month only. It is a log of operations, not a report: no analytics and no period summaries live here.

The “Money movements” journal is the hotel’s feed of money operations. Where the cashier shift shows one working day of the cash desk, the journal shows every operation that passed through the hotel: a payment on a booking, a refund, cash moved in or out of a shift. One operation — one line.

The journal lives on the “Money movements” tab of the “Finances” screen, next to the “Shifts” tab; the screen itself sits in the management group of the left menu. The journal needs no setup: it fills itself — every recorded operation shows up as a line.

What the journal shows

1. Open “Finances” in the left menu.
2. Go to the “Money movements” tab.
3. Scroll through the feed — the lines are paginated, with back and forward buttons.

Result: in front of you are the current month’s operations, each on one line: what the operation was, how it was paid, how much moved, and which booking it belongs to.

The lines are not only booking payments. Refunds show up here too, along with manual cash-desk movements — the cash-ins and cash-outs of a shift. Payments arrive from booking cards: record a guest’s payment, and a line appears in the journal. Recording a payment is covered in Record a guest payment: cash, card, at the desk.

Six columns: what a line is made of

Every line is built from six columns:

• Date — when the operation went through.
• Source — where it came from; booking payments show “Booking”.
• Type — what the operation is: “Payment” or “Refund”, same as on the booking’s payment form.
• Payment method — how it was paid; the method is picked from the hotel’s directory when the payment is recorded.
• Amount — how much moved through the hotel.
• Document — what the operation belongs to.

The most useful column is “Document”: for booking operations it holds a “Booking #…” link, and clicking it opens the booking card — dates, guest, and the “Amount / Paid / Balance due” summary. When a guest at the desk asks whether a payment went through, you go from the journal line to the booking itself in one click.

Filters by payment method

Above the feed sit quick filters: “All”, “Card”, “Card + Cash”, “OTA”, “Online acquiring”, “Cash in / Cash out”.

• “Card”, “OTA”, and “Online acquiring” keep only payments made that way in the feed; “Card + Cash” shows the two desk-side methods together.
• “Cash in / Cash out” is about the cash desk, not the guests: it picks out the manual cash movements inside a shift — covered in The cashier shift: open, take payments, close.

The set of payment methods is the hotel’s own to manage: the “Payment types” directory sits on the neighboring tab of the “Finances” screen. The method is chosen when the payment is recorded on the booking card, and the journal line carries it from there.

A typical scenario: in the morning a guest says they paid by card yesterday. The “Card” filter narrows the feed down to card operations, the “Document” column leads to the right booking — and clicking the “Booking #…” link opens the card with its payments.

The current month only

The journal covers the current month. There is no period picker in the interface — the feed is about “now”, not an archive, and it will not answer for earlier months.

If you need a summary for a period — last month, say, to reconcile with the bookkeeper — you will have to put it together by hand: the journal does not serve as that report. Each month, the feed starts fresh.

The journal is not a report

There is no analytics in the journal: no totals, no breakdowns, no period-to-period comparisons — just a feed of operations, one line each. That is its strength: an operation cannot hide inside an aggregate, and the “Document” column leads from the line straight to the booking.

Everything else lives elsewhere: a specific booking’s balance and payments — in the booking card; the cash desk’s working day — on the “Shifts” tab; a period summary — by hand, with the bookkeeper. The journal answers exactly one question: what moved through the hotel this month.

See also

• The cashier shift: open, take payments, close — the shift’s cash-ins and cash-outs, which also become lines in the journal.
• Record a guest payment: cash, card, at the desk — record a payment that appears in the journal as a line.