What is a booking engine and how to choose one
A booking engine sells rooms straight from your hotel website. How it works, what it gives a 9–30 room property, and how to pick one before you pay.
Read moreProperty management system
Every booking in one calendar
One subscription. Everything included. No hidden fees.
PMS, Booking Engine, Guest Portal and Channel Manager in a single subscription: every booking in one calendar, sync without manual work.
Full access for 14 days · no charge today7-day money-back
Watch a demo → We set it up together in 1–2 days → You take bookings · See pricing
8 – 14 SeptToday
101Weber102Kim103NovakSmith104Parker · #2613201Wilson202Lee209 ⚠maintenance
confirmedpendingavailable
Today · arrivals 3
14:00 Kim · 102
15:30 Smith · 103
18:00 Lee · 202
departures 2
done11:00 Novak · 103
12:00 Wilson · 201
Parker #2613
ConfirmedUnpaid
- Stay
- 8 – 14 Sept · 6 nights
- Room
- № 104 · Double
- Source
- Booking.com
- Guests
- 2 adults
Check-inEdit
Shift №42opened 09:12 · in the cash desk: 16 960Close shift
Novak · #2612 · balance payment at check-out+ 4 200
Parker · #2613 · booking payment+ 6 900
Kim · #2614 · prepayment+ 2 300
Ли · #2615 · prepayment+ 1 800
deposit refund · Wilson− 500
misc expense · supplies− 180
income today+ 15 200
expenses− 680
- 100+ sales channels
- 4 modules in one subscription
- Data hosted in the EU
- 14-day free trial
Booking.com · Airbnb · Expedia · Agoda · Google Hotel · VRBO · Hotelbeds · HRS · Hostelworld · Despegar and dozens more international and regional channels
HotelsCalendar brings together the front desk, bookings and distribution. Built for small hotels, hostels, aparthotels and guesthouses.
Your whole hotel — in one window
Bookings, rates and rooms — in one calendar, not five tabs.
Arrivals 3Departures 2In house 6Occupancy 78%
Tue 8Wed 9Thu 10Fri 11Sat 12Sun 13Mon 14
Double · 4
101Weber
102Kim
103NovakSmith
104Parker · #2613
Single · 3
201Wilson
202Lee
209 ⚠maintenance
Suite · 2
301Berg
302MooreDiaz
confirmedpendingavailable
Today
- Bookings live in spreadsheets, not a calendar
- A separate extranet for every OTA
- Rates and availability updated by hand on every OTA
- Double bookings when data falls out of sync
With HotelsCalendar
- Every booking from any channel lands in one calendar
- Rates and availability — in one window, with changes pushed to every connected channel automatically
- Every room's status at a glance — no window switching
Every module — PMS, Booking Engine, Guest Portal and Channel Manager — runs on the same calendar.
One platform
One core — four windows into it
Built for your scale
What properties HotelsCalendar is built for
HotelsCity hotels up to 50 rooms — planner, front desk, cash desk and guests in one window. Guesthouses — the same path, simpler.HostelsBeds and rooms in one calendar.ApartmentsShort-stay rentals: units, flexible dates, a dedicated Apartments class in pricing.Apartment networksEvery unit of the network in one calendar — the simplest start for a short-stay operator.Hotel & hostel chainsSeveral properties in one account: each with its own subscription and planner, one-click switching.
One platform
PMS capabilities
One booking planner grid
Every booking from any channel in one grid — drag to move, with conflict protection.
Room inventory without chaos
Room types, physical rooms and housekeeping status — updated automatically on guest departure.
Guests in a card, not a notepad
Profiles, booking history and files; guest details autofill from a passport scan.
Direct bookings with no engine fees
Booking Engine takes bookings on your website: two lines of code, payments via Stripe.
Sales channel sync
Channel Manager updates rates and availability across all your channels — no manual work.
The cash desk and payments under control
Cashier shifts, a money movements log and booking balances — in one place.
A website booking lands straight in the planner
The guest books on your website and pays via Stripe; the booking appears in the shared calendar with no manual re-entry.
100+
sales channels connect through the Channel Manager
How to start
Day 0
Create an account
Sign-up takes a minute — no installs, no contracts.
Day 1–2
Set up your property — with our help
Room inventory, rates and channels are set up in 1–2 days of working together.
And that's it
Take bookings from every channel
Your website, OTAs and the front desk — everything lands in one calendar.
- 14-day free trial
- no charge today
- help is optional
- no install, no contracts
Plans and conditions — on the pricing page → Pricing
Answers
Got a question
How much does it cost — and what shows up on the bill later?
The price depends on your property class, the number of sellable units and the billing period — the calculator shows the exact number in seconds. The bill is the subscription only: no booking commissions and no per-module fees. See pricing
How do you protect against double bookings?
Every booking — from any channel — lands in one calendar; the Channel Manager syncs rates and availability with the channels automatically, and moving a booking comes with conflict protection.
My staff aren't tech people — will they manage?
It runs in the browser, nothing to install. We'll set up rooms, rates and channels together with you in 1–2 days — help is optional, but we're around.
Do we need OTA channels to get started?
No: the calendar, rates and booking intake work right away, and the Booking Engine takes direct bookings on your website. Once you connect OTAs, syncing starts on its own.
What's included in the subscription?
Everything at once: PMS, Booking Engine, Guest Portal and Channel Manager are already inside — nothing to buy on top.
What if we decide to leave?
Cancel any time, refund within the first 7 days. Your data stays in the EU.
Notes for hoteliers
What is an OTA: channel commissions and how to choose them
OTAs bring small hotels over half their bookings and take a commission for it. How sales channels work, what a channel really costs, and how to choose.
Read more
Software for a small hotel: PMS, booking, channels
A small hotel needs one core — a PMS — and three modules around it, not a pile of apps. What each one does, what you can skip, and what to connect first.
Read moreReady to see the system in action
Watch a demo → We set it up together in 1–2 days → You take bookings
Full access for 14 days · no charge today7-day money-back